Crystal Reports XI Designer 2 Workshop
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COURSE COST: $695.00

COURSE TIMES: 9:00am - 4:30pm

Printable version of this course


This two-day workshop is designed to enhance your basic report writing skills and move you into creating more complex reports. Time will be spent walking you through the tips and tricks of advanced report writing along with a good amount of hands on practice. In addition, you will cover professional design, techniques, subreporting and advanced formulas. This course incorporates a number of hands on exercises that reinforce the learning process.


Designed for the experienced Crystal Reports user, this course covers the more complex and powerful features of the program. The class discusses very technical issues and includes several fast-paced, comprehensive exercises. Our instructors have years of experience helping students to get the most out of their training; however, it is not always possible in a high level workshop to assist students with basic tasks.

In order to maximize the benefit you receive from the Crystal Reports Designer 2 Workshop, you should come into the training with a certain skill level. We assume all students who sign up for this workshop have a comfortable level of understanding in regards to relational databases.

Students should also be able to perform the following tasks in Crystal Reports:

  • Create a new report, insert fields, save the report, and refresh the data.
  • Add multiple tables to the report using the Data Explorer.
  • Use the select expert to pull only the data needed from the database.
  • Insert groups and summarize fields within the group.
  • Perform formatting tasks.
  • Create, save, and use formulas in the report.
Successful completion of either the Designer 1 Workshop or the Pre-qualification Exercise is strongly recommended. Please contact VTEC at 207-775-0244 for more information.


*Course Cost listed does not include the cost of the courseware. Course is subject to a minimum enrollment to run. Course may run as a Virtual Instructor led class if the minimum enrollment is not met. For more information, please contact: or call 207-775-0244.


Refresher Exercise
Review of Planning a Report
Creating the Report
Placing Fields on the Report
Creating the Formulas
Advanced Grouping
Selecting Certain Records
Helpful Hints for Formatting the Report
Adding and Working with Text Objects
Hiding and Suppressing Sections

Power Formatting with Multiple Sections
Using Multiple Sections in Reports
Using the Section Expert to Work with Sections
Conditionally Formatting Multiple Sections
Advanced Drill Down Group Level

Using the Running Totals Feature
Understanding Running Totals
Creating Running Totals for a List of Numbers
Conditional Running Totals

Prompting with Parameters
Parameter Field Considerations
Creating a Parameter Field
Using a Parameter to Select Records
Using a Parameter Field
Creating a Dynamic Value List for Parameter Values
Importing a Pick List
Adding Parameter Values to Text Objects
Allowing Multiple Values in Parameters
Using Multiple Parameter Fields in Reports
Specifying and Limiting a Range for a Parameter
Using Parameters in Conditional Formatting
Using an Edit Mask to Limit String

Using Advanced Formula Features
Understanding How Crystal Reports Processes the Data
What Is a Pass?
Using Evaluation Time Functions
Working with Variables
Declaring a Variable
Assigning a Value to a Variable
Using a Variable in a Formula
Variable Scope
Separating Statements in Complex Formulas
Working with Arrays

Using Sub reporting as a Workaround Solution
Understanding Sub reports
Unlinked versus Linked Subreports
Creating an Unlinked Sub report
Linking a Subreport
Database Links versus Subreports in One-to-Many Situations
Creating On-Demand Subreports
Creating Hyperlinks
Using Subreports to Link "Unlinkable" Data

Creating Powerful Groups
Using the Group Expert
Using a Field Name to Customize the Group Name
Using a Formula to Customize the Group Name Field
Creating Custom Groups
Grouping on a Formula Field
Using Group Selection to Filter the Records in the Report
Grouping Hierarchically
Create Customized Grouping
Brain Teaser - Using Group Selection

Working with Cross-Tab Reports
Understanding How Cross-Tabs Affect Your Data
Creating a Cross-Tab Report
Creating a Cross- Tab with Multiple Rows or Columns
Applying a Formatting Style to the Cross-Tab
Customizing the Cross-Tab Format
Changing Background Colors
Formatting Individual Cells
Changing the Summary Operation
Suppressing Rows, Columns or Totals
Repeating Row Heading for Multi-Page Cross-Tabs
Using Alias Names for Column and Row Headings
Charting Cross-Tabs

Report Alerts
What are Report Alerts
Creating Report Alerts

Report Templates
What is a Report template
Standard Report Creation Wizard and Templates
The Template Expert
Applying a Template and the consequences
Template Considerations
Creating Your Own Templates
Inserting Template Fields
Formatting Template Fields
Giving Template Fields a Value